---
title: "Property Manager Resources — Bid Packet, COI, Scope Templates & Resident Notices"
url: https://naples-pressure-washing.com/property-manager-resources/
date: 2026-11-07
modified: 2026-11-08
lang: en
author: ""
description: "← HOA, Condo & Commercial For Boards & Managers · Vendor Vetting · Downloads Property Manager Resources: Bid Packet, COI, Scope & Notices Everything a board or manager needs to..."
image: https://naples-pressure-washing.com/wp-content/uploads/2026/11/property-manager-resources-0-naples-pressure-washing-1024x572.webp
word_count: 916
---

# Property Manager Resources — Bid Packet, COI, Scope Templates & Resident Notices

[← HOA, Condo & Commercial](https://naples-pressure-washing.com/hoa-property-management/)
For Boards & Managers · Vendor Vetting · Downloads

# Property Manager Resources: Bid Packet, COI, Scope & Notices

Everything a board or manager needs to vet and onboard us is here: a bid packet with our COI, W-9, license, workers’ comp proof and SDS list; a sample asset-by-asset scope you can hand every bidder; a resident notice template; and a walkthrough checklist. Ask, and we’ll issue a COI naming your association and management company as additional insured.

COIAssociation & Manager
as Additional InsuredW-9License & Workers’
Comp Proof3+Bids Recommended,
Same Scope

![Reviewing a bid packet and certificate of insurance with an HOA manager at a Naples clubhouse](https://naples-pressure-washing.com/wp-content/uploads/2026/11/property-manager-resources-0-naples-pressure-washing.webp)

## What should a board check before hiring a pressure-washing vendor?
Insurance first. Florida association guidance puts the duty to verify contractor insurance on the board before work starts (it may be delegated to the manager), and recommends calling the agent to confirm the policy is active. An attorney’s guidance recommends general liability of at least one million dollars. Florida requires workers’ comp for employers with one or more employees, with exemption-certificate rules, and uninsured subcontractors become the contractor’s responsibility. Lee County’s procurement COI requirements are a useful benchmark for limits and additional-insured wording.

Then bids. Condos must competitively bid contracts above 5% of the total annual budget including reserves; HOAs above 10%, with exemptions for emergencies, sole sources in the county and employees. Boards are advised to get at least three options, give every bidder the same scope, and ask for references from similar associations. HB 913 also requires inspectors and contractors bidding on milestone or SIRS work to disclose if they’ll bid on the repairs.

And conflicts. In HOAs, a director’s or officer’s financial interest in a contract must be disclosed at least 14 days before a vote, and §720.3033 bars officers, directors and managers from accepting kickbacks. We offer none. Property managers with 5+ homes qualify for portfolio discounts. *Summary, not legal advice — confirm with association counsel.*

In the Bid Packet**COI · W-9 · license · workers’ comp proof · SDS list · sample scope · references on request.** Call 239-544-1165 or [contact us](https://naples-pressure-washing.com/contact/) and we’ll send it the same day.

## How do boards compare pressure-washing bids fairly?
![Property Manager Resources — Bid Packet, COI, Scope Templates & Resident Notices](https://naples-pressure-washing.com/wp-content/uploads/2026/11/property-manager-resources-1-naples-pressure-washing.webp)Hand every bidder the same scope. Our sample scope lists each asset with its area or linear feet, method, typical cycle, access hours, water source, drain protection, insurance limits, SDS requirement and how work will be documented. When every bid answers the same lines, the board compares like with like instead of guessing what each vendor left out. Ask each bidder for references from similar associations, and confirm insurance with the agent, not just the certificate.

## What goes in a resident notice?
- Dates and a rain-delay plan- Which buildings, streets or amenities are affected- Cars to move, and where- Balcony and lanai items to bring in; windows and sliders closed- Pool or amenity closures, if any- Who to contact with questionsWe send it 48–72 hours ahead through the manager, as email, portal post and door hanger.

## What should a board look for beyond the paperwork?
Ask how the vendor handles wash water, what pressure they use on stucco and tile, how they notify residents, and what the record looks like after a visit. A COI proves coverage; the answers to those questions show how the work will actually be done. We’re glad to walk a board member through a current job so they can see it.

## How do we quote an association bid?
Every job is quote-based, with a written scope after a walkthrough. The main factors:

- Asset list and areas from the walkthrough- Method and typical cycle per asset- Access, hours and water source- Drain protection and recovery needs- Insurance and documentation requirementsThe quote follows the same layout as our sample scope, so the board can read it next to other bids.

[Request a community bid](https://naples-pressure-washing.com/contact/) or call 239-544-1165.

## Who uses these resources?
Board members, CAMs and management-firm vendor coordinators who need our paperwork on file.

## What’s in each download?
Step 1
### Bid Packet
COI, W-9, license, workers’ comp proof, SDS list and references on request.

Step 2
### Sample Scope
An asset-by-asset scope — area, method, typical cycle, access, water source, drain protection, COI limits, records — to hand every bidder.

Step 3
### Resident Notice
A 48–72 hour notice template for email, portal and door hanger, covering car, balcony and lanai prep.

Step 4
### Walkthrough Checklist
The asset list we use on site, so your walkthrough matches our scope.

## ❓ Frequently Asked Questions

### What should be in a pressure-washing bid request?
Scope by asset with area or linear feet, access and hours, water source, drain protection, COI limits, SDS requirements and how work is documented.
### What insurance limits should we require?
Ask your counsel and insurance agent. One attorney recommends general liability of at least one million dollars, and Lee County’s COI requirements are a useful benchmark.
### Can you name the association and the management company as additional insured?
Yes.
### Do you carry workers’ comp or an exemption?
We provide proof of workers’ comp coverage, or the applicable state exemption, in the bid packet.
### Do you have a sample resident notice?
Yes — a 48–72 hour notice template in email, portal and door-hanger formats.
### Do you have a W-9 and vendor packet ready?
Yes. We send it the same day.
### Can you register with our vendor-compliance platform?
Yes. Send us the invitation and we’ll complete it.
### What’s your emergency response time?
Program communities get priority. Call 239-544-1165 and we schedule the first available crew.
### Do you sign our vendor agreement?
Usually yes, after review. Send it with the bid request.
### How do you document completed work?
A written service record with date, asset, method and photos for every visit.

## 🔗 Related
[Contact](https://naples-pressure-washing.com/contact/)[Community Association Manager Services](https://naples-pressure-washing.com/community-association-manager-services/)[Property Managers Naples](https://naples-pressure-washing.com/property-managers-naples/)

## Request a community bid
Free written proposal, COI and W-9 on request, one invoice for every building.

[📞 239-544-1165](tel:2395441165)[Request a bid](https://naples-pressure-washing.com/contact/)